Job Title: Events Coordinator
Job Type: Permanent, Full-Time, Monday to Friday, 37.5 hours per week
Location: 15 Maple Ave Unit #103 Barrie, Ontario
Job Status: Hybrid – ability to work remote as well as at the office and travel to various events
Organization: Forests Ontario
Reports to: Public Engagement and Operations Manager
Compensation: Salary plus vacation, sick and personal days, health and dental benefits, and options for RRSP contributions
Position Summary
The Events Coordinator will be responsible for supporting the planning, coordination, delivery, and reporting for the majority of Forests Ontario’s events. These events may include, but are not limited to; community tree plantings, community engagement events, the annual conference, holiday markets, education-based events, staff meetings and outings, and outreach events. This position will work alongside all departments within Forests Ontario. You will ensure that events are delivered in a professional and efficient manner, including fulfilling all contractual obligations between Forests Ontario and our partners. While this position can work from home, there will be the need and expectation to go to events/site visits, storage facilities, and the Barrie office, as well as to support programs/events across the province/country as required.
About Forest Ontario
Forest Ontario is a not-for-profit dedicated to the creation, preservation, and maintenance of forests and grasslands. Our ambitious, large-scale tree planting programs, extensive education resources, and decades of community outreach result in millions of trees being planted each year. Together with our national division, Forest Recovery Canada, we are the trusted authority for those seeking to invest in the growth and future of our forests and the health of our communities. Learn more at forestsontario.ca
Responsibilities
- Implement and coordinate a variety of project-related tasks that pertain to the planning, executing, and reporting for virtual and in-person events, maintaining a high level of organization and efficiency
- Provide ‘onsite’ (in-person and virtual) event coordination and supervision including set up, onsite execution, and tear down
- Liaise with event attendees, sponsors, venues, suppliers, vendors, partners, volunteers, and co-workers to ensure clear and consistent communication, and requirements are addressed and met in a timely manner
- Schedule and coordinate events with team members
- Assist with tracking deliverables and timelines, paying attention to detail, to ensure projects are on schedule and all priorities are met
- Ability and flexibility to travel at various times throughout the year, as required
- Flexibility with respect to working hours; able to sometimes work additional/varied hours / weekends, as required
Qualifications
- University Degree or College Diploma in Biology, Event Management, Marketing, Education, or combination of relevant work experience
- 2-3 years of event coordination experience for an array of events (i.e., conferences, community engagement events, awareness promotions, workshops, meetings, etc.)
- Experience implementing and planning in-person and virtual events with more than 50 people in a professional manner
- Experience liaising with project stakeholders (partners, suppliers, venues, sponsors, etc.), ensuring a positive working relationship and outcomes
- Proficient in Microsoft Office; familiar with online meeting and event applications
Assets
- Experience safely operating a large vehicle/10-15’ truck
- Proficiency in French
- Demonstrated interest in the environment and forestry
- Smart Serve Certification
- Experience with minute-taking
Who We Need
- Extremely organized, with effective time-management and multitasking skills
- Outstanding communication skills, both written and verbal
- Must be able to effectively communicate relevant project information to peers and vendors with a high level of accuracy
- Excellent customer service skills and problem-solving ability
- Pays attention to detail and tracks commitments/assigned tasks including follow-through
- Comfortable working within a team, and independently; Autonomy and accountability are key to this role
- Inclined to take ownership of a project from start to finish
- Able to meet deadlines effectively
- Responds well under pressure and is flexible
- Able and willing to do hands-on work, as required
- Enjoys the outdoors and maintains a positive attitude
How to Apply
Are you ready to make a difference and chart an exciting new career path? Please send your resume to recruitment@hrcovered.com and title the email “Events.” We thank all candidates who apply, however, only those selected for an interview will be contacted.