For over a decade, Lock Block Ontario has been the leading producer in precast retaining wall systems. With a team of 11 professionals, they service heavy construction, contractors and residential markets across Ontario from their three locations.
They are looking for an Office Administrator / Bookkeeper to be an integral part of the company and manage and coordinate a broad-range of tasks. The position will report to and assist the Owner.
The ideal candidate is highly organized and detail oriented, has a strong sense of initiative and possesses the ability to multitask and prioritize.
This is a great opportunity to assist with the success of the company through proper bookkeeping principles and your own workflow structure.
What they Offer:
Job Type: Permanent, Full Time. Hybrid Role. Etobicoke Location. Private Office. On-site Parking.
Competitive Compensation: Starting at $65,000 to $80,000, depending on experience.
Perks: Car allowance, laptop, company phone and a relaxed environment!
Benefits: Extended Health Care and Dental and generous vacation time.
Responsibilities include:
- Work closely with the owner to understand the business model and provide support.
- Responsible for A/P, A/R, QuickBooks administration/data entry; maintain monthly accounts receivable reconciliations and follow up of outstanding customer accounts; make payment deposits as required.
- Prepare weekly/monthly/quarterly statements & reconciliation and analysis including reconciling cash accounts, all cheques, bank and credit card payments, deposits, and bank entries.
- Prepare assembly of the year end and monthly financial statements and communicate with the Accountant.
- Anticipate/prepare remittances including HST, source deductions, Corporate Tax Installments.
- Process biweekly payroll for salary and hourly employees, calculating deductions and taxes, ensuring timely payments.
- Act as the point of contact for employees with questions relating to payroll, vacation, benefits and other employment related items.
- Assist with Employee onboarding and offboarding.
- Provide support with customer inquiries, proposals, estimates and other related documents as required.
- General office administration duties; maintain annual insurance for building/liability/commercial vehicles, vendor contracts and supply inventory.
- Executive assistant duties; coordinate and book travel arrangements for the Owner and other business members, calendar management and communication liaison.
- This position may require availability during the occasional evening and weekend, for off hours urgent inquiries.
- This posting is not an inclusive listing of activities, duties or responsibilities that may be required of the employee.
Required Qualifications and Skills:
- A minimum of 2-3 years experience in a Bookkeeper capacity.
- Strong knowledge of Quickbooks Online.
- Experience processing payroll for both hourly and salaried employees.
- Focused, self directed and detail and process oriented.
- Maintain an effective and efficient electronic document & filing system.
- Strong communication skills, both verbal and written.
- Ability to work closely with the Owner to advance company goals and ensure excellent communication.
- Ensure strict confidentiality and privacy as they relate to the company, clients, staff and finances.
In order to apply, please send your resume to recruitment@hrcovered.com by February 10th, 2025.