Company: Club Management Association of Canada
Recruiting Company: HRCovered Inc.
Job Title: Administrative Assistant
Job type: Hybrid, Full-Time, Permanent
Location: Etobicoke, Ontario
Compensation: $45-$55k salary (based on experience) + benefits + RRSP program + more
Reports to: Membership & Operations Manager and Chief Operating Officer
🎯 Do you reside in Etobicoke or are you able to commute there?
🎯 Do you have a strong interest in administration?
🎯 Do you want to work in a fulfilling, friendly atmosphere?
If you answered YES, this is an exciting opportunity for you! The Club Management Association of Canada is currently accepting applications for an Administrative Assistant position as part of their team expansion!
Job Summary
With an emphasis on administrative and operational excellence, the Administrative Assistant will be in charge of assisting the National Office in operating smoothly and efficiently.
This individual collaborates directly with every member of the CMAC National Office staff to enable data entry and upkeep of the company’s infrastructure systems, which include the association management system (ADNA), the events application, and the CMAC website (WPO). In order to facilitate the execution of CMAC programs, the administrative assistant enters financial, membership, event, and other operational data accurately and on time.
About the Club Management Association of Canada (CMAC)
CMAC is the national professional association for individuals involved in the club management profession in Canada. Since 1957, the association has been supporting members with education, certification, networking and member events to facilitate them being the best in the industry. Members include general managers, chief operating officers, assistant general managers, clubhouse managers, golf superintendents, chefs, controllers, food and beverage supervisors, golf professionals, as well as students interested in pursuing a career in club management. CMAC professionals work at private, semi-private and public golf clubs, country clubs, city clubs, faculty clubs and recreation and leisure clubs.
CMAC’s mission is to promote and develop the profession of club management via the Certified Club Manager (CCM) designation while providing education to members, including career and networking opportunities.
Roles and Responsibilities
Office Administration
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Prepare reports and surveys
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Coordinate meetings
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Monitor the shared inbox
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Send and receive mail and packages
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Maintain a clean, tidy, well-stocked and organized office environment
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Maintain the CMAC website with up-to-date information
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Maintain CMAC manuals (e.g. procedure, employee and Board) by updating documentation on a regular basis
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Populate content on our social media channels, and events and auction apps
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Other duties as required
Membership
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Process new member applications and annual membership renewals
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Publish position postings
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Prepare member communications
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Collect articles for our quarterly magazine, following up with authors to meet deadlines, and sending thank you notes
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Maintain the member database across all platforms (eg. ADNA, WPO, Clubcore, Perkopolis)
Accounting
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Process cheque deposits
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Enter data, issue invoices and track payments for members and sponsors
Events/Education
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Update member profiles with education credits
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Print name tags
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Process speaker agreements, evaluations and thank you letters
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Create sponsorship invoices
Requirements
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Exceptional attention to detail
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Strong organizational abilities and time management skills
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Top-notch administrative and project management skills
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Excellent communications skills (written and oral)
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Strong interpersonal skills that include listening, responsiveness and a professional, customer-service oriented approach to all situations
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Advanced computer skills including MS Office software
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Experience working with databases or CRM systems
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Basic understanding of accounting
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A minimum of two (2) years’ related work experience
Nice To Haves
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College or University graduate is preferred
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Understanding of the hospitality and/or club management industry desirable
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Bilingual in English/French is an asset
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Experience in finance or accounting is an asset
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Social media or design experience using HTML and Canva is an asset
Why Join
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Flexible work schedule with three (3) days in office and two (2) days working from home
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Work with a close-knit team in a small office dynamic (four (4) other members)
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Lots of learning opportunities to expand your skill set with assisting the membership side, events, finance, education and working directly with the executive team
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Easily accessible office close to the QEW/427 and public transportation
Apply Now
Are you ready to make a difference and chart an exciting new career path? Please send your resume to recruitment@hrcovered.com